October 14, 2014
CASL’s anti-spam sections came into force on July 1, 2014. Every organization that CASL affects should now be complying with it – and their directors and officers need to make sure they do. CASL opens directors and officers up to personal liability for violations of it, so every director and officer must think about limiting her personal exposure. Here are five steps to get that process started.
Director and Officer Liability. CASL expressly extends legal responsibility to both an organization’s directors and its officers. CASL says that an organization’s officers, directors and agents can be personally liable if the organization contravenes CASL, regardless of whether the Canadian Radio and Television Commission (the CRTC, the main agency charged with CASL’s administration) proceeds against the offending organization itself. To be personally liable, the officer, director, or agent must have:
Teeth. CASL gives the CRTC the teeth to back it up. Individuals and organizations that don’t comply with CASL risk significant penalties – any of which can be imposed or brought against an offending organization’s directors or officers personally:
Due Diligence Defence. CASL does, however, provide a “due diligence” defence. So, when the CRTC seeks to impose personal liability on an organization’s directors or officers for a CASL violation, they – or the organization itself – may be able to raise the defence that they exercised due diligence if:
Executive Compliance Program. Every organization that CASL affects needs a CASL compliance program. But directors and officers must also ask themselves whether there are sufficient compliance mechanisms at the board and executive levels to avoid running into personal liability issues down the road: have the board and the executive taken all reasonable steps to prevent a CASL violation? Designing and implementing an executive CASL compliance program specific to its directors and officers is a way to for them to exercise – and prove – due diligence to help protect them from personal liability under CASL. Here are five ideas to start that process:
1. Audits. Require the organization to conduct regular internal audits on CASL compliance overseen by the officers and management team to prevent and detect CASL violations.
2. Routine Reporting. Require routine reporting, perhaps monthly or quarterly, by the organization’s officers and management team to its board of directors respecting the organization’s audit results.
3. Periodic Reporting. Require reporting by the officers and management team to the board of directors whenever the organization updates or modifies the corporate CASL compliance procedures and policies, and immediate reporting to the board and executive of any complaints that could signal non-compliance.
4. Chief CASL Compliance Officer. Appoint a member of the senior management team as chief compliance officer responsible for managing and reporting on the executive compliance program.
5. Attestations. Require CASL compliance attestations from senior management in the course of the organization’s regular compliance process.
Visit our CASL Knowledge Page at mcinneslegacy.sbox-1.vsrv.io/services/privacy/casl/ and click on the Publications Tab to learn more about CASL.
Please contact your McInnes Cooper lawyer or any member of our McInnes Cooper CASL Team to discuss this topic or any other legal issue.
McInnes Cooper has prepared this document for information only; it is not intended to be legal advice. You should consult McInnes Cooper about your unique circumstances before acting on this information. McInnes Cooper excludes all liability for anything contained in this document and any use you make of it.
© McInnes Cooper, 2014. All rights reserved. McInnes Cooper owns the copyright in this document. You may reproduce and distribute this document in its entirety as long as you do not alter the form or the content and you give McInnes Cooper credit for it. You must obtain McInnes Cooper’s consent for any other form of reproduction or distribution. Email us at [email protected] to request our consent.
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